A visitor management system is a visitor tracking solution that can help your healthcare facility run more efficiently, enabling you to keep track of patient visits, manage access to restricted areas, and reduce the risk of unwanted intrusions at your hospital or clinic. Implementing a visitor management system allows for easier identification of visitors and can help ensure that only authorized individuals are granted access to your facility. 

Benefits of a Visitor Management System

The benefits of visitor management systems include, but are not limited to, the following:

1) Assisting with the flow of traffic

When visitors to a healthcare facility are guided through an orderly process, it ensures that they will not overcrowd or hinder other patients’ access to care. By creating clear check-in procedures and ensuring that only authorized people are allowed in the patient’s room, a visitor management system allows you to keep your patients safe from infection by ensuring that each person comes into contact with others only when necessary—and this goes for both staff and visitors!

It also makes it easy for you to ensure confidentiality for your patients and their families—a vital part of patient care that often gets overlooked because it’s not always directly related to medical treatment itself (though it should be!).

2) Maintaining a safe environment

Visitor management software can help you maintain a safe environment for all of your patients. These types of systems can help prevent the spread of infections, germs, and diseases by keeping tabs on who is entering your facility and why they are there. For example, if someone presents symptoms that indicate they may be infected with something like ebola or influenza (i.e., coughing or sneezing), that person will not be allowed into your building unless they have been cleared by medical staff first.

3) Enabling accurate contact tracing

Contact tracing is a way to identify who was exposed to a patient with an infection. Contact tracing involves identifying the people who came into contact with an infected patient and ensuring that they are not at risk of contracting the disease. This can help prevent the spread of infection and improve patient care by reducing unnecessary healthcare costs, giving you more time on your job as a nurse or doctor, and helping you understand how best to treat patients with certain conditions like influenza or pneumonia.

4) Identifying visitors who need help

In healthcare settings, a visitor management system helps identify visitors in need of care and those who are at risk of harm. Visitor management software can track patients’ visiting hours and alert staff if a patient has exceeded their allotted number of visits per day. This information is crucial when dealing with an emergency or other emergency situation as it allows you to know how many people are present in the building at any given time.

5) Ensuring HIPAA compliance and risk management

Visitor management is an important part of risk management and HIPAA compliance. By tracking who is visiting your facility and how often they visit, you can figure out which patients are more likely to return for care or what facilities need additional security measures in place.

Implementing a visitor management system also helps prevent data breaches by keeping track of who has access to sensitive information like medical records or patient data (which may be stolen if left unsecured).

6) Reducing wait times and waiting room stress

A visitor management system can help reduce wait times and waiting room stress. This is especially important in healthcare settings where patient care is critical and every minute counts. With an automated visitor list, you can track who has arrived and thus know exactly how many people are waiting for care. You’ll be able to keep track of how long each patient has been waiting, too, so you can make sure that no one waits longer than they should have to—and that no one feels rushed through their visit because they’re worried somebody else needs care more than they do!

7) Improving patient confidentiality

Patient confidentiality is improved because your staff doesn’t have to write down visitor information by hand anymore—the software handles all that for you! In addition, it helps keep track of which employees have visited each patient today and whether they signed out properly when they left so you know whether everything was handled correctly.

In the end, visitor management is about more than just checking people in and out of your facility. It’s about providing an excellent experience for both patients and visitors, maintaining a safe environment, and making sure that everyone is treated with respect. The bottom line? If you want to improve your healthcare facility’s operations and make it a more welcoming place for patients and families alike, then visitor management is something worth considering! 

To learn more about how a visitor management system can benefit your organization, contact a Higgins Identity Expert at 800.486.1312 or click here to request a quote.