Long lines of cardholders waiting to have their ID photo taken can create frustration, delays, and unnecessary stress—especially during peak onboarding periods such as student orientation, employee onboarding, or seasonal hiring. Manual photo capture not only slows down the credentialing process but also requires additional staff, equipment, and space to manage ID photo submission effectively.
Many organizations still rely on traditional ID photo capture methods such as in-person photography, email submissions, or on-site photo booths. While familiar, these approaches often lead to bottlenecks, inconsistent photo quality, and unnecessary administrative workload. We explore these methods in more detail in Common ID Photo Capture Methods — Pros & Cons, including the operational challenges they can introduce.
To address these issues, many institutions are now turning to remote ID photo submission. We take a closer look at this modern approach in Why Many Organizations Are Now Choosing RemotePhoto, where we highlight how technology is transforming the cardholder experience and reducing staff burden.
That’s why RemotePhoto by CloudCard was designed to modernize and simplify ID photo submission. With RemotePhoto, cardholders can securely capture and upload their ID photo from their own device, ensuring a faster, more convenient experience while maintaining high image quality and compliance standards. By eliminating in-person photo sessions, organizations can significantly reduce wait times and streamline their entire credentialing workflow.
Online ID Photo Submission Made Simple
RemotePhoto replaces traditional photo stations with a secure, AI-powered online photo submission process. Cardholders receive real-time guidance during photo capture, helping them submit compliant photos on the first attempt. This reduces rejections, resubmissions, and the administrative burden placed on staff.
When combined with Instant ID software, RemotePhoto delivers a seamless, end-to-end experience—from photo submission to credential printing—without added complexity.
By integrating seamlessly with Instant ID software, RemotePhoto creates a stress-free experience from photo submission to credential printing. With this integration, you can:
Seamless Integration with Instant ID
By integrating RemotePhoto directly with Instant ID, organizations benefit from a unified, stress-free credentialing workflow. Approved photos flow automatically into the printing process, eliminating manual uploads and reducing the risk of errors.
With this integration, your organization can:
Save Time
RemotePhoto is quick to set up and requires minimal technical expertise. Automated photo verification and batch printing capabilities allow staff to process large volumes of IDs efficiently, even during peak demand.
Save Money
Eliminate the need for dedicated camera equipment, photo stations, and additional staffing. Cardholders submit ID photos using their own smartphones or devices, while automation tools such as Helper Bot assist with photo processing behind the scenes.
Enhance the Cardholder Experience
No more long lines or scheduling conflicts. Cardholders can submit their ID photos anytime, from anywhere, improving satisfaction and increasing submission rates.
Reduce Stress and Operational Risk
Reliable integration between RemotePhoto and Instant ID ensures a consistent, dependable process. With fewer manual steps and less reliance on in-person workflows, organizations experience fewer technical issues and smoother day-to-day operations.
CloudCard Online ID Photo Submission and Instant ID Software Demo
Now, let’s walk through a step-by-step demonstration of how CloudCard and Instant ID work together to simplify ID photo submission and credential printing. This video explains the integration between CloudCard Online ID Photo Submission and Instant ID on Premise & Instant ID as a Service.
Transcript:
Today, we’ll walk through the integration process, starting with CloudCard and then Instant ID.
As you can see, a few photos have been submitted to “Entrust University.” One of these is from Brad Pitt. And, to no surprise, Brad Pitt is not only a great actor but also a great student! He submitted his photo well before orientation.
Using facial comparison confidence and ID document confidence scores, we can verify that this is indeed Brad Pitt. With that in mind, we can approve his photo with confidence.
Once I move over to the approved queue, I’ll click Download. This action sends the photo to an external database for Instant ID retrieval.
Now, I’ll switch to Instant ID as a Service.
I’ll open the My University Credential application and search for Brad Pitt using his student ID number.
As you can see, his record has been retrieved. I’ll click on it, and his name and ID number will automatically populate.
Next, I’ll proceed to the following step, where his photo is already populated inside Instant ID.
I’ll continue by clicking Next, which brings us to the credential presentation for Entrust University. Of course, these fields can be customized to fit your university’s specific needs.
Finally, at this stage, we simply click Save and Print, and the credential is ready for printing.
A Smarter Approach to ID Photo Submission
Whether you’re supporting students, employees, patients, or visitors, RemotePhoto by CloudCard and Instant ID provides a modern solution that scales with your needs. By automating ID photo submission and credential printing, organizations can improve efficiency, reduce costs, and deliver a better experience for everyone involved.
Give Higgins a Call to Take Your ID Photo Submission Online
Are you ready to take ID photo submission online? Some of the key benefits include:
✅ Faster Credentialing – Online submissions and automated processing eliminate bottlenecks, allowing institutions to issue credentials more efficiently. With batch printing and seamless integration, the entire process becomes quicker and easier.
✅ Lower Costs – By allowing students and employees to submit ID photos from their smartphones, organizations can eliminate expensive camera equipment and reduce the need for in-person staffing. CloudCard’s Helper Bot further cuts costs by automating photo verification.
✅ A Better User Experience – Cardholders gain the flexibility to complete their ID photo submission from anywhere, at any time, without waiting in long lines. This convenience results in a smoother and more positive experience for both students and administrators.
Give us a call today at (800) 486-1312 to speak to an Identity Expert today!
