Since 1960, Higgins has built a reputation for quality, integrity, and long-standing customer relationships. We’re a local company with deep roots and a strong commitment to excellence—not only in the products and services we offer, but in the people who make it all happen.
We’re currently hiring for the part-time position listed below. If you’re detail-oriented, organized, and looking to make a meaningful impact in a supportive, on-site work environment, we’d love to hear from you.
Contract Hardware & Software Administrator (Part-Time)
Location: On-site at 777 Broadway, South Portland, ME
Schedule: 23 hours per week, 3 days/week (schedule to be determined)
Pay: $21–$26/hour, depending on experience
We are currently seeking a detail-oriented and organized Contract Hardware and Software Administrator to join our team on a part-time basis. This role is ideal for someone who thrives on precision, enjoys working with contracts, and can support general administrative functions as needed.
Key Responsibilities
Contract Administration
- Manage hardware and software vendor contracts, including review, interpretation, and documentation
- Track renewal and expiration dates, ensuring timely updates and compliance
- Handle contract amendments, addenda, and terminations
- Maintain accurate and organized digital and physical contract records
Invoicing and Payments
- Process vendor invoices and verify contract alignment
- Ensure timely and accurate payments
- Monitor discrepancies and assist with dispute resolution
Administrative Support
- Respond to customer inquiries by phone, email, or in-person
- Assist with special projects including data entry, research, and report preparation
Process Improvement
- Evaluate current contract management workflows
- Recommend and implement process enhancements for improved efficiency and cost savings
Required Skills & Qualifications
- Strong organizational and time-management abilities
- Excellent attention to detail and accuracy
- Clear and professional communication skills, both written and verbal
- Ability to handle confidential information with discretion
- Adaptability and resourcefulness in a fast-paced environment
- Customer service mindset with problem-solving capabilities
Preferred Experience
- Prior experience with contract administration or vendor management
- Familiarity with common hardware and software terminology and vendors
- Basic knowledge of accounting or payment workflows
To apply, please send your resume and a cover letter to diii@higgins3.com with the subject line: Contract Administrator Application – [Your Name].
Applications will be reviewed on a rolling basis until the position is filled.